Privacy Policy

1 Information about the collection of personal data

(1) Below, we provide information about the collection of personal data when using our website. Personal data is any data that can be related to you personally, e.g., name, address, email addresses, user behavior. In doing so, we would like to inform you about our processing operations and at the same time comply with legal obligations, in particular those arising from the EU General Data Protection Regulation (GDPR).
(2) The controller pursuant to Art. 4 (7) of the EU General Data Protection Regulation (GDPR) is NAXCON GmbH, Kaiser-Joseph-Straße 194, 79098 Freiburg, Germany info@naxcon.com (see our legal notice – https://naxcon.com/impressum/).
(3) When you contact us by email or via a contact form, we store the data you provide (your email address, your name and telephone number, if applicable) in order to answer your questions. We delete the data collected in this context if the inquiry is assigned to a contract after the contract term has expired, otherwise after storage is no longer necessary, or restrict processing if there are legal retention obligations.

4) If we use contracted service providers for individual functions of our offering or wish to use your data for advertising purposes, we will always select and monitor these service providers carefully and inform you in detail about the respective processes below. We will also specify the criteria for the storage period.

2 Your rights

(1) You have the following rights vis-à-vis a controller with regard to personal data concerning you:
– Right to information,
– Right to correction or deletion,
– Right to restriction of processing,
– Right to object to processing,
– Right to data portability.

(2) You also have the right to complain to a data protection supervisory authority about our processing of your personal data.

3 Processing of personal data when visiting our website

When using the website for informational purposes, i.e., simply viewing it without registering and without otherwise providing us with information, we process the personal data that your browser transmits to our server. The data described below is technically necessary for us to display our website to you and to ensure stability and security, and must therefore be processed by us. The legal basis is Art. 6 (1) (f) GDPR:
– IP address
– Date and time of the request
– Time zone difference to Greenwich Mean Time (GMT)
– Content of the request (page visited)
– Access status/HTTP status code
– Amount of data transferred in each case
– Previously visited page
– Browser
– Operating system
– Language and version of the browser software.

4 Additional functions and offers on our website

(1) In addition to the purely informational use of our website, we offer various services that you can use if you are interested, and we use other standard functions for analyzing or marketing our offers, which are described in more detail below. To do this, you must generally provide additional personal data, or we process such additional data that we use to perform the respective service. The aforementioned principles of data processing apply to all data processing purposes described above.
(2) In some cases, we use external service providers to process your data. These have been carefully selected by us, are bound by our instructions, and are regularly monitored.

(3) Furthermore, we may pass on your personal data to third parties if we offer promotions, competitions, contract conclusions, or similar services together with partners. Depending on the service, your data may also be collected by the partners on their own responsibility. You will receive more detailed information when you enter your data or below in the description of the respective offers.
(4) If our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you of the consequences of this circumstance in the description of the offer.

5 Objection or revocation of the processing of your data

(1) If you have given your consent to the processing of your data, you can revoke this consent at any time. Such revocation affects the permissibility of the processing of your personal data after you have notified us of your revocation. The permissibility of the processing of your data up to the time of your revocation remains unaffected.
(2) If we base the processing of your personal data on the balancing of interests, you can object to the processing. This is the case if the processing is not necessary to fulfill a contract with you, which is described by us in the following description of the functions. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the event of your justified objection, we will examine the situation and either stop or adjust the data processing or point out to you our compelling legitimate reasons for continuing the processing.
(3) Of course, you can object to the processing of your personal data for advertising and data analysis purposes at any time. The best way to exercise your right to object to advertising is to contact us using the contact details provided above.

6 Processing of data from your end devices (“Cookie Policy”)

(1) In addition to the above-mentioned data, we use technical tools for various functions when you use our website, in particular cookies that can be stored on your end device. When you visit our website and at any time thereafter, you have the choice of whether to generally allow cookies to be set or which individual additional functions you would like to select. You can make changes in your browser settings or via our consent manager. Below, we first describe cookies from a technical perspective (2) before going into more detail about your individual options by describing technically necessary cookies (3) and cookies that you can voluntarily select or deselect (4).

(2) Cookies are text files or pieces of information in a database that are stored on your hard drive and assigned to the browser you are using, so that certain information can be sent to the entity that sets the cookie. Cookies cannot execute programs or transfer viruses to your computer, but primarily serve to make the Internet offering faster and more user-friendly. This website uses the following types of cookies, the functionality and legal basis of which we will explain below:

– Transient cookies: These cookies, in particular session cookies, are automatically deleted when you close your browser or log out. They contain a so-called session ID. This allows various requests from your browser to be assigned to the shared session and your computer can be recognized when you return to our website.
– Persistent cookies: These are automatically deleted after a specified period of time, which varies depending on the cookie. You can view the cookies that have been set and their lifespans at any time in your browser settings and delete the cookies manually.
(3) Mandatory functions necessary for the technical display of the website: The technical structure of the website requires us to use technologies, in particular cookies. Without these technologies, our website cannot be displayed (completely correctly) or the support functions may not be available. These are generally transient cookies that are deleted at the end of your visit to the website, at the latest when you close your browser. You cannot deselect these cookies if you want to use our website. The individual cookies can be viewed in the Constent Manager. The legal basis for this processing is Art. 6 (1) (f) GDPR.
(4) Optional cookies with your consent: We only set various cookies with your consent, which you can select on your first visit to our website using the cookie consent tool. The functions are only activated if you give your consent and can be used in particular to enable us to analyze and improve visits to our website, to make it easier for you to use different browsers or end devices, to recognize you when you visit, or to display advertising (including, where applicable, to tailor advertising to your interests, to measure the effectiveness of ads, or to display interest-based advertising). The legal basis for this processing is Art. 6 (1) (a) GDPR. You can revoke your consent at any time without affecting the lawfulness of the processing until revocation. The functions we use, which you can select and revoke individually via the consent manager, are described below.

7 External hosting / content delivery networks (CDN)

This website is hosted by an external service provider, which
Germany:
IONOS SE
Elgendorfer Str. 57
56410 Montabaur
The personal data collected on this website is stored on the servers of the external service provider; see the list in § 3 (1) for more information. Your data will only be processed by our external service provider if this is necessary to fulfill its contractual obligations and if it follows our instructions regarding your data.
Since the external service provider acts on our behalf with regard to the collection, processing, and use of personal data, we have concluded a contract for commissioned data processing with the service provider in order to implement the requirements of Art. 28 GDPR.
The legal basis for the use of the external service provider is Art. 6 (1) (b) and (f) GDPR.

8 Social media

Use of social media plug-ins
We do not currently use any social media plug-ins.

9 Use of the Microsoft Teams conference tool

We use Microsoft Teams, a service provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA, to conduct real-time video or audio conferences.
If you communicate with us via video or audio conference, your personal data will be collected by both us and Microsoft Teams.
The following data is collected:
– Email address
– Phone number
– Start and end of conference participation
– Duration of the conference
– Number of conference participants
– Other “contextual information” related to the communication process (metadata)
– All technical data required for online communication (in particular IP address, MAC address, device IDs, device type, operating system and its interface, client version, camera type, microphone, speakers, type of connection)
Microsoft Teams also stores the exchange, upload, or provision of content in other ways on its servers. This includes the following content in particular:
– Chat/instant messages
– Cloud recordings
– Photos and videos uploaded via voicemails, files, whiteboards, and other information shared in the course of using the service.
We initially process and store your personal data for the period of time required for the respective purpose of use. This may also include the periods of time required for initiating and executing a contract. On this basis, personal data is regularly deleted in the course of fulfilling our contractual and/or legal obligations, unless its temporary further processing is necessary for the following purposes:
Compliance with statutory retention obligations, e.g. those arising from the German Commercial Code (Sections 238, 257 (4) HGB) and the German Fiscal Code (Section 147 (3), (4) AO). The retention and documentation periods specified therein are up to ten years.
Preservation of evidence in accordance with the statute of limitations. According to §§ 194 ff. of the German Civil Code (BGB), these limitation periods can be up to 30 years, with the regular limitation period being three years.
The provisions in §§ 3 and 5 of this privacy policy apply to the exercise of your rights.

Further legal information (such as guidelines and general terms and conditions) regarding this service can be found at https://www.microsoft.com/de-de/rechtliche-hinweise/nutzungsbedingungen and https://www.microsoft.com/de-de/servicesagreement/. The service’s privacy policy can be viewed at https://privacy.microsoft.com/de-de/privacystatement.
Since Microsoft Teams acts on our behalf with regard to the collection, processing, and use of personal data, we have concluded a contract with Zoom for the implementation of the requirements of Art. 28 GDPR.
The legal basis for the use of Zoom is Art. 6 (1) (b) and (f) GDPR.

10 Data security

All information you transmit to us is stored on servers within the European Union. Unfortunately, the transmission of information via the Internet is not completely secure, which is why we cannot guarantee the security of data transmitted to our website via the Internet. However, we secure our website and other systems against loss, destruction, access, modification, or distribution of your data by unauthorized persons through technical and organizational measures. In particular, your personal data is transmitted to us in encrypted form. We use the SSL (Secure Socket Layer) or TLS (Transport Layer Security) encryption system for this purpose.

11 No disclosure of personal data

We do not disclose your personal data to third parties unless you have consented to the disclosure of data or we are entitled or obliged to disclose data due to legal provisions and/or official or court orders. This may include, in particular, the provision of information for the purposes of criminal prosecution, averting danger, or enforcing intellectual property rights.

12 Data protection and third-party websites

The website may contain hyperlinks to and from third-party websites. If you follow a hyperlink to one of these websites, please note that we cannot accept any responsibility or liability for third-party content or data protection conditions. Please check the applicable data protection conditions before submitting personal data to these websites.

13 Changes to this privacy policy

We reserve the right to change this privacy policy at any time with future effect. The current version is available on the website. Please visit the website regularly and inform yourself about the applicable data protection provisions.